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FHC Constitution 22nd April 2023
- Name:
- Objectives:
- Colours:
- Affiliation:
- Patrons:
- Trustees:
- Membership:
- Resignation:
- Subscriptions:
- Finance:
- Auditors:
- Insurance:
- Executive Committee:
- Management Committee:
- Elections:
- The President:
- Sub Committees:
- Disciplinary Matters:
- Grievance Procedure:
- General Meetings:
- Alteration to the Constitution:
- Club House Rules:
- Liability:
- Data:
- Income:
- Loss and Damage:
- Emergencies:
- Dissolution:
- Interpretation of Rules and Constitution:
FHC Constitution 22nd April 2023
- Name:
- Objectives:
- Colours:
- Affiliation:
- Patrons:
- Trustees:
- Membership:
- Resignation:
- Subscriptions:
- Finance:
- Auditors:
- Insurance:
- Executive Committee:
- Management Committee:
- Elections:
- The President:
- Sub Committees:
- Disciplinary Matters:
- Grievance Procedure:
- General Meetings:
- Alteration to the Constitution:
- Club House Rules:
- Liability:
- Data:
- Income:
- Loss and Damage:
- Emergencies:
- Dissolution:
- Interpretation of Rules and Constitution:
FHC Constitution 22nd April 2023 18 of 29
18. Disciplinary Matters:
All Club members must adhere to the ‘code of conduct’ and the constitution.
18.1 Code of conduct:
At the end of each season the Club ‘code of conduct’ will be reviewed by the members of the Management Committee and issued to all members.
- 18.1.1 The ‘code of conduct’ will form part of the membership agreement for the following season. A member must sign to agree to the ‘code of conduct’ before their membership can be renewed.
- 18.1.2 Interpretation of the ‘code of conduct’ is at the Management Committee’s discretion.
18.2 Disciplinary Matters:
It may from time to time be necessary to discipline members for breaking the Club ‘Code of Conduct’. In order to ensure a fair and unbiased decision all but the most trivial matters will be subject to the disciplinary procedure.
- 18.2.1 Firstly the matter will be passed to the most appropriate member of the Executive Committee for investigation via the Hon. Secretary.
- 18.2.2 The Club member(s) will be notified in writing of their alleged breach of the ‘code of conduct’. They will then be invited to respond to the matter providing supporting evidence where necessary.
- 18.2.3 The member of the Executive Committee will then assess the case and present their findings to the members of the Executive Committee.
- 18.2.3.1 Most cases will be concluded at this stage with the Executive Committee deciding on appropriate action.
- 18.2.3.2 If this is the case then the Club member will be notified of the outcome in writing.
- 18.2.3.3 If the matter is more severe or the outcome inconclusive then it will be necessary to hold a disciplinary hearing.
- 18.2.4 A Disciplinary hearing will take the following format. [*]18.2.4.1 The Club member will be invited in writing to the hearing giving them fair notice.
- 18.2.4.2 Those present at the hearing will be, the Club member involved and a representative of their choice who is an eligible member, a member of the Executive Committee and an eligible member of their choice.
- 18.2.4.2.1 An eligible member is a playing member over 16 years old or a Social member who currently holds an office.
- 18.2.4.3 The alleged offence will be discussed with the member being given full opportunity to present their case.
- 18.2.4.4 On completion of the hearing the members present, with the exception of the Club member involved, will discuss the case and come to a decision. They will then decide appropriate action.
- 18.2.5 Members have a right to appeal in writing to any disciplinary decision within one week of being notified. Appeals will be reviewed by another member of the Executive Committee.
- 18.2.6 No Club disciplinary measures will override or conflict with those imposed by any organisation or governing body that the Club is affiliated to (see 4).